RAF Administrative Support Specialist
Job Opportunity: Administrative Support Specialist – Corporate Social Responsibility
Purpose of the Job: Reporting to the Senior Manager: Corporate Social Responsibility, the successful candidate will provide comprehensive administrative, operational, and technical support to the Corporate Social Responsibility (CSR) department.
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Key Performance Areas:
Compliance Administration:
- Administer standards, processes, and procedures.
- Maintain version control on department-related documentation.
- Ensure compliance with policies and process standards.
- Stay informed on internal standards and business goals to maintain sound internal control.
Office Coordination:
- Maintain strict confidentiality in all office-related matters.
- Handle and respond to office requests within set timelines.
- Coordinate operational office activities for efficiency and compliance.
Meeting Support:
- Assist in setting up CSR Committee meetings.
- Schedule appointments with internal and external stakeholders as needed.
Financial and Procurement Processes Administration:
- Compile and follow up on Award and Acknowledgement letters from NGOs.
- Maintain the stock register for the department.
- Ensure vendor creation by SCM and timely payments to NGOs by Finance.
- Provide administrative support for all CSR departmental activities.
Document Control:
- Keep the filing system up-to-date and functional.
- Manage information retrieval as requested.
- Ensure document confidentiality and proper recipient delivery.
- Acknowledge receipt of documents, apply file number allocation, record data, and file appropriately.
- Update and maintain the department’s assets register and inventory.
- Maintain records of all files, correspondence, and registers.
Qualifications and Experience:
- National Diploma in Office Administration, Business Management, or a related discipline.
- At least 2 years of experience in an administrative or similar role.
Technical and Behavioral Competencies Required:
- Planning, organizing, and coordinating skills.
- Personal mastery.
- Judgment and decision-making abilities.
- Strong ethics and values.
- Client service orientation.
- Proficiency in MS Word, Excel, and PowerPoint.
- Excellent planning and organizational skills.
- Strong administrative skills.
- Ability to access required information.
- Good writing skills.
- Basic understanding of CSR processes.
- Basic financial acumen.
Additional Information:
- The Road Accident Fund offers Total Employment Cost packages with no additional contributions from the Employer. Successful candidates are required to structure their packages to suit their needs.
- The Road Accident Fund adheres to employment equity principles, with preference given to People with Disabilities.
- Applicants who have not received any correspondence within six weeks from the closing date can consider their applications unsuccessful.
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- Security vetting will be conducted on all prospective employees.
- Applicants with foreign qualifications must have them evaluated by the South African Qualification Authority (SAQA) and provide proof of such evaluation.
If you are a detail-oriented individual with strong organizational skills and a commitment to corporate social responsibility, we encourage you to apply for this exciting opportunity.
